Meeting Minutes for September 14, 2010

** Pending approval at next meeting **

The meeting was called to order at 6:04 pm by Melissa Nix. The agenda and the minutes from the previous meeting were passed out for everyone to review and keep. Kim Malcik, treasurer, stated the current balance in the account is $4221.76.

Cookbook Update –Lindsey Schiller will take the position of chairman for Cookbook Sales. She will have a table set up at the football games to sell cookbooks and Anne Ray volunteered to help her.

Membership Update – Cherryl Rice said that she has received about 45 paid memberships and 8 memberships that have been received but not paid. The membership drive contest will end on September 17th, 2010.

Fall Festival Booth Updates:

Haunted House - Drama teacher(Phillip Taylor) has not committed but hopes to have an answer by our next meeting date(Sept. 28th). Jennifer Thompson stated that her brother-in-law(Scott Weems and his son Taylor Weems) would like to help with the haunted house if it does come to fruition.

Advertising – Teresa Andel is heading this up and Cherryl Rice and Melissa Hejl will help with this as well. Kim Campbell suggested getting it posted on the commuity calendars that are on the local TV channels and possibly KMIL Radio in Cameron.

Raffle– Jennifer Thompson gave update of where they have received prize donations from and stated that possibly Thomas Maddux and Laura Waits with Conlon Tax Service will help with some donations of raffle prizes. Anne Ray with AlzCare gave $50.00 to buy a digital camera.

Bingo Booth - Jennifer Thompson is working on getting prizes/donations for the bingo booth. Anne Ray will take care of organizing workers for the booth.

Booth Building/Take-Down – Melissa Nix will contact Bob Green about the electricity for the booths. Kim Campbell will contact Ag Department(Mr. Schneider/Mr. Benson) and Larry Hjorth in maintenance regarding booth building and take down.

Concession Stand – Jennifer Chervenka will chair this and stated that she has several people(Lindsey Schiller) that stated they would help her. Wendy Lesikar will check with the Coke distributor to see if they would donate sodas for us to sell and Melissa Nix will check to see who donated Dr. Pepper products last year and will contact them to see if they would be interested in doing it again this year.

Costume Contest – Cherryl Rice is the chair. Jennifer Chervenka made motion for $100.00 budget for the costume contest, with $60.00 cash for 1st , 2nd, & 3rd prizes and $40.00 for all consolation prizes. Kim Campbell 2nd the motion and the motion passed.

Clean Up – Melissa Nix will contact the ladies that did this for us last year.

We will have a meeting of all the Fall Festival Chairpersons on September 28th, 2010 at 6:00pm in the Carol Ann Bonds Multipurpose Building.

Subway Lunches for Teachers/Staff – Debbie Mucha was not present, but Kim Campbell stated that it is going well and she made a motion to set the price of the Subway lunch orders at $6.00 to make it easier due to people forgetting to add the correct change and people not having change, etc. Teresa Andel 2nd the motion and the motion passed.

Necklace Fundraiser Chair – Kim Malcik is going to meet with Amy Erskine, who volunteered to help with this. Kim will give her all the materials and show her how to make the necklaces.

Sam’s Membership – Kim Malcik stated that the membership was up for renewal but suggested that we not renew it due to individual having memberships and that the usage is not very frequent. Melissa Nix made motion not to renew the membership, Jennifer Thompson 2nd the motion and the motion passed.

PTO T-Shirts – Anne Kohring suggested that we get PTO t-shirts, this will be discussed in more detail at our next regular meeting.

It was also suggested that instead of having a party for the elementary class that sells the most raffle tickets that maybe we buy them some sports balls for the playground. Kim Campbell made the motion for Melissa Nix to send a survey out to the teachers for their opinion, Kim Malcik 2nd the motion and the motion passed.

Vice-President Resignation – Cathy Bruggman resigned as PTO VP due to going back to school. Teresa Andel, corresponding secretary, will post the notice of the open position and we will take nominations and vote to fill this position at our regular scheduled October meeting.

The next Festival Planning meeting will be on Tuesday, September 28th, 2010, at 6:00pm in the Carol Ann Bonds Multipurpose building.

The next PTO meeting is scheduled for Tuesday, October 12th at 6:00pm in the Carol Ann Bonds Multipurpose building.

Jennifer Chervenka made the motion to adjourn the meeting, Anne Kohring 2nd the motion and the motion passed. The meeting was adjourned at 7:25pm by Melissa Nix, president.