Friday, February 18, 2011

Meeting Minutes for February 15, 2011

** Pending approval at next meeting **

The Rogers PTO meeting was called to order at 6:15pm by President Melissa Nix. All in attendance were asked to sign in and the sign-in sheet will be attached to the minutes and kept in the minutes binder.

The minutes from the January 11th , 2011 general membership meeting were passed out and reviewed. Jennifer Chervenka made the motion to approve the minutes, Kim Malcik seconded the motion and the motion passed.

Kim Malcik, treasurer, gave the financial report. The current balance in the account is $6095.48.

Recess Snack Shop – this item was tabled until the next meeting in March.

Garage Sale Fundraiser will be held on April 2nd. The date changed from March 4th due to a conflict with the facilities. Anne Ray is chairing this fundraiser. It was decided that we would try to sell breakfast tacos at the garage sale and that we would rent out table space for $10.00 per table. Anne Ray will get flyers put out for advertisement. Melissa Nix will contact Bob Callaghan for approval.

PTO Cookbook Sales – we still have a large amount of cookbooks for sale. Kim Campbell stated that she would contact Lynn Wilde to see if she could place something on the school website stating that we have them for sale and who to contact to purchase one.

PTO Scholarships – Jennifer Chervenka will head up the selection committee, it was discussed that we should have someone from outside of the school district to choose the recipients. Kim Campbell made the motion to have the number of scholarships and the amounts determined by the executive board. Mrs. Hattemer 2nd the motion and the motion passed.

New PTO Address – Melissa Nix informed everyone that the PTO opened their own PO box at the Rogers Post Office due to us not getting our bank statements as they were included in the school mail and were probably getting misplaced. The new address is PO Box 153, Rogers, TX, 76569.

Elementary Field Day T-Shirt Sales – Kim Malcik suggested that we have a design contest, she said she would check with Alligator Graphics to get pricing for this.

TAKS Snacks – this will be discussed at the March meeting.

Corresponding Secretary Vacancy – Kim Campbell nominated Ginger Bennight for this position, Melissa Nix 2nd the nomination and Ginger was elected. Thank you to Ginger for stepping up and taking this position, we really appreciate it!

High School Softball Concession Stand – we have been approved to operate the concession stand for the softball games to raise funds for the PTO. Many people at the meeting volunteered to help work the concession stand and the PTO will contact them when we are up and running. Thank you to all who volunteered. Jennifer Thompson will be in charge and we also want to thank her for doing the legwork for getting the approval.

Glen Kinnard, technology director for Rogers ISD attended our meeting and informed us about the school messenger system and discussed several ways that it could be utilized. He is going to find out if it is possible for the PTO to use it to inform parents of our meetings. He also stated that since the PTO does purchase technology items for the school that he was going to try and attend our meetings to help us to purchase things that are compatible with other technology at the school.

Mrs. Allison stated that the teachers in middle school were really enjoying the items that the PTO purchased this year. Please refer to the school website in the coming weeks for a list of the items the PTO was able to purchase this year for Rogers ISD.

The next meeting date was set for March 8, 2011 at 6:00pm in the Carol Ann Bonds Multipurpose Building.

The meeting was adjourned at 7:29pm by President, Melissa Nix.

Wednesday, January 12, 2011

Meeting Minutes for January 11, 2011

** Pending approval at next meeting **

The meeting was called to order at 6:05 by Melissa Nix. The agenda and minutes from the November 9 meeting were passed out for everyone to review and keep. A motion to pass the minutes was made by Jennifer Thompson. Melissa Nix 2nd the motion, and the motion passed.

Kim Malcik, treasurer passed out a financial report for everyone to review and keep for their records. She also stated that the balance is $9,122.46.
A copy of the school wish lists was passed out for everyone to review.

Christmas Shoppe report- Kim Campbell motioned that we no longer use the penguin patch for our Christmas shoppe, since the majority of the money made goes back to them. Instead, purchasing our own inventory to sell at the shoppe would provide higher quality items for the shoppe and 100 percent of the funds raised could be put back into the school. Melissa Nix 2nd the motion, and the motion passed.

Recess snack shop- this was tabled until Cheryn Rice returns

Wish lists- Jennifer Thompson motioned that the elementary budgeted items on the list be approved, including 4 pencil sharpeners for the 4 teachers who requested them, backjack floor chairs for the library, an elmo for Mrs. Smitherman, and a bookshelf and radio with headphones for Mrs. Patzke. This leaves $600 additional to spend for elementary requests. Ann Kohring 2nd the motion, and the motion passed.

Ann Kohring made a motion to pass the middle school budgeted items to include 15 clickers, and an elmo for Mrs. Smith. Anne Ray 2nd, and the motion passed.

Melissa Nix motioned to approve the High School budget to include 5 mobi units, and repair triple beam balances. Also included are color expo markers. Jennifer Thompson 2nd and the motion passed. Scholarships and research database will be contingent on the spring fund raiser. Carol Whitley will check on the research database subscription to see if the district already has one, and what the needs are. She will also give the "wanted list" to Lynne Wilde to post on the web site.

Spring fund raiser- Anne Ray will chair this. After discussion, it was decided that there will be a spaghetti supper on March 4th from 4-8 pm, and garage sale from 5-9. Tables for garage sale will be sold to the public in advance. The sale will be re-opened the following morning.

Cookbook update- Jennifer Thompson will schedule a date to sell cookbooks at Lowes in early April, and organize workers. She will contact Amy Erskine about selling baseball/softball necklaces at this event.

Field day T-shirts- Kim Malcik and Kim Campbell will chair this.

PO Box- Kim Malcik motioned that we open a PO Box, and Jennifer Thompson 2nd. The motion passed.

Grant- Lowes toolbox for education- Melissa Nix stated that she is working on a grant from Lowes to fund an outside classroom with outdoor water fountains for the elementary campus. She will turn it in by February 18th.

Vacated secretary position- this was tabled until the next meeting.

Jennifer Thompson will check with the administration to see if we could possibly have concessions at the high school softball or baseball games.

Kim Malcik motioned to move the February meeting to the 1st, since the 8th is during the Bell Co youth fair and livestock show. Jennifer Thompson 2nd and the motion passed.

Melissa Nix motioned to adjourn the meeting, Kim Malcik 2nd and the motion passed. The meeting was adjourned at 8:05 pm by Melissa Nix, president.