Meeting Minutes for August 30, 2010

** Pending Approval at next meeting **

The meeting was called to order at 6:00 pm by Melissa Nix. Melissa introduced all the officers for the year. The agenda and the minutes from the previous meeting were passed out for everyone to review and keep. Kim Malcik, treasurer, presented a copy of the treasurer’s report, it was reviewed by everyone. Current balance in the account is $4422.71. Melissa Nix reported on all the PTO sponsored activities of the previous year. For anyone interested in knowing what the PTO did last year please refer to minutes posted on the PTO Blog.

Cookbook Update –Cathy Bruggman will remain the chairman for Cookbook Sales.

Membership Update – Cherryl Rice said that she has received about 30 paid memberships. Kim Malcik suggested to do a contest for elementary to see which class could get the most people to join PTO. Melissa Nix made the motion to do this contest, Cathy Bruggman 2nd the motion and the motion passed. Teresa Andel will contact Lynn Wilde to ask if we can place the membership form under the news section of the school’s website.

Teacher Appreciation – Jennifer Chervenka reported that she made gift bags for the teachers boxes that contained pens and pencils that were donated by Cherryl Rice. Jennifer also placed membership forms in the teachers boxes as well. Jennifer also collected desserts for the teachers during their week back to school without students.

Melissa Nix will send out a survey for the teachers and staff to fill out to let PTO know what the needs for the 2010-2011 school year are. Robert Hudson reported that it is a possibility that the high school might need some additional ELMO projecters. Genie Allison said the teachers and students are enjoying the clickers that the PTO purchased and are trying to find a way to get more. Garrett Layne reported how the elementary school really appreciated all the PTO has done for them.

Fall Carnival – This fundraiser will be held on October 23rd. Genie Allison requested that we change the name to Fall Festival, everyone agreed and so it will be called the Fall Festival. Melissa Nix will send out the booth request forms to all the teachers. Members were asked to volunteer for chairs for the Fall Festival. The chairs are as follows:

Haunted House - Melissa Nix will contact the drama teacher(Phillip Taylor) to see if they would like to do the haunted house.

Advertising – Teresa Andel will head this up and Cherryl Rice and Melissa Hejl offered to help with this as well.

Raffle – Jennifer Thompson will take care of getting prizes/donations for this. Kim Malcik said she will help get the tickets printed and dispersed.

Bingo Booth - Jennifer Thompson will work on getting prizes/donations for the bingo booth as well. Anne Ray will take care of organizing workers for the booth.

Booth Building/Take-Down – Melissa Nix will contact Bob Green about the electricity for the booths. Kim Campbell will contact Ag Department(Mr. Schneider/Mr. Benson) and Larry Hjorth in maintenance regarding booth building and take down.

Concession Stand – Jennifer Chervenka will chair this and stated that she has several people that stated they would help her.

Costume Contest – Cherryl Rice will be the chair for this, it was requested that we have a small prize for everyone who enters. Everyone agreed that we will provide prizes for all those who enter.

Clean Up – Melissa Nix will contact the ladies that did this for us last year.

We will have a meeting of all the Fall Festival Chairpersons on September 28th, 2010 at 6:00pm in the Carol Ann Bonds Multipurpose Building.

Subway Lunches for Teachers/Staff – Debbie Mucha will be the chair for this and she said we would do this on the 1st Friday of each month except for September it will take place on September 10th.

Fundraising Chair – Melissa Hejl volunteered for this, she stated that she would like to do a catalog fundraiser closer the Christmas using Home Interior Candles. Kim Campbell stated that she thought there were too many fundraisers right now. Cherryl Rice stated that she would like to see more fundraisers such as Breakfast with Santa, things that the community could participate in, etc. Teresa Andel made the motion that we not do any catalog fundraising at this time. Anne Ray seconded the motion and the motion passed.
Melissa Nix suggested that we do a babysitting fundraiser around the holidays so people could have a night out or go Christmas shopping. This will be discussed further in upcoming meetings.

Necklace Fundraiser Chair – Teresa Andel will ask if Rachel Webb would be interested in doing this. Amy Erskine volunteered to help with this as well.

The next PTO meeting is scheduled for Tuesday, September 14th at 6:00pm in the Carol Ann Bonds Multipurpose building. We will try and stay with having PTO meetings on the 2nd Tuesday of each month.

Cathy Bruggman made the motion to adjourn the meeting, Kim Malcik 2nd the motion and the motion passed. The meeting was adjourned at 7:33pm by Melissa Nix, president.