Meeting Minutes for October 27, 2009

The Rogers PTO meeting was called to order by President Melissa Nix. All in attendance were asked to sign in and the sign-in sheet will be attached to the minutes and kept in the minutes binder.

The minutes from the October 15th, 2009 general membership meeting were passed out and reviewed. Anne Kohring made the motion to approve the minutes, Jennifer Chervenka seconded the motion and the motion passed.

Kim Malcik, treasurer, gave the financial report. She passed out some copies of the results from the carnival for everyone to review. The total net profit from the carnival was $5381.55. The current balance in the account is $16063.89.

We discussed any changes that could make the carnival better, the main discussion was about having a haunted house next year and possibly teaming with the drama department to get this done. Everyone agreed that the carnival as a whole was a success for everyone involved.

Melissa Nix volunteered to write personal thank you cards to all those businesses that donated to the carnival. Cathy Bruggman will check with the Temple Daily Telegram regarding prices for placing an add in the paper. Melissa Nix also stated that she would type up a PTO Carnival Update Newsletter and get that distributed to all the campuses.

Melissa Nix stated that all the raffle items were delivered. The raffle winners were Sippy Montalbo – TV, IPOD Touch – Steve Vasek, Kenneth Schexnayider – Digital Camera, DVD Player – Michael Massar, Michael Elliot – Welcome Mat.

Melissa Nix checked into getting AR online for the school, it was determined it was very costly and we would not pursue this at this time.

Melissa Nix will type the PTO directory and get it out to everyone who ordered one.

Melissa Nix checked on white boards for all the elementary classrooms, it was decided in discussion that we would purchase 10 for each classroom.

Teresa Andel gave us all the information to fill out for the Tax ID number. Anne Kohring made the motion to get this done by January 1st , 2010, Wendy Lesikar seconded this motion and it passed.

Cathy Bruggman made motion to start getting all the $5.00 birthday presents for the teachers and Anne Kohring seconded the motion and it passed.

Melissa Nix will let everyone know in the newsletter that we are still selling A+ cards and necklaces and who to contact for this.

Kim Malcik will check with Joe’s Italian Grill for prices for teachers lunch pick-up on November 6th, 2009 and get back to everyone on that.

Mrs. Molly Goodson said that her brothers are tree farmers and will see if they will donate some trees to plant at the elementary school, she called them and they said they would. Teresa Andel made the motion to spend $500.00 additional dollars on trees in addition to those being donated, Anne Kohring seconded the motion and the motion passed.

It was discussed to do a luncheon for the teachers and staff on their workday on January 4th, 2010. Cathy Bruggman will check with Robyn at the cafeteria to see if she minded letting us do this since she usually does.

Kim Campbell stated that we have spent a lot of money on elementary and we should not overlook middle school and high school.


By-Laws – Melissa Nix read the by-laws and these were approved as follows:

Article IV – Anne Kohring made motion, Wendy Lesikar 2nd, motion passed
Article V – Cathy Bruggman made motion, Teresa Andel 2nd , motion passed
Article VI – Jennifer Chervenka made motion, Anne Kohring 2nd, motion passed
Article VII – Kim Campbell made motion, Wendy Lesikar 2nd , motion passed
The following changes were approved by this vote regarding Article VII: Two signatures required on monthly reconciliation, Authority to sign contracts is limited to the President or the President’s designee as approved by the executive board, and proper forms and receipts must be submitted for reimbursement.
Article VIII – Kim Campbell made motion, Kim Malcik 2nd , motion passed
Article IX – Kim Campbell made motion, Kim Malcik 2nd , motion passed
The following change was approved by this vote regarding Article IX: The by-laws shall be amended at any time by a 2/3 vote of the general membership.

Melissa Nix stated that she would type the by-laws and get them to Teresa Andel to post on the Blog and to Lynne Wilde to post on our link on the school website.

The next meeting date was set for Tuesday, November 10, 2009 at 6:30pm in the Middle School Building.

The meeting was adjourned at 8:07pm by President, Melissa Nix.